Bank Account Details

Bank Account Details

Understanding and managing bank account details is essential for effective banking operations in EquiBillBook. This guide will help you view, understand, and manage all aspects of your bank account information.

Understanding Bank Account Details

Bank account details in EquiBillBook include:

• Basic account information (name, number, bank name)
• Branch information (branch name, code, IFSC)
• Account type and currency
• Opening balance and current balance
• Account status (active/inactive)
• Custom account details and notes
• Transaction history and summary

Accessing Bank Account Details

To view bank account details:

1. Navigate to the Banking module from the main menu
2. Go to Bank/ Credit Card List
3. Click on the account name or use the "View" option for the account you want to see

Basic Account Information

The basic account information section displays:

• Account Name: The display name of the bank account
• Account Number: The bank account number
• Bank Name: Name of the financial institution
• Account Type: Whether it's a Bank account or Credit Card account
• Currency: The currency in which the account operates
• Status: Active or Inactive status

Branch Information

Branch details include:

• Branch Name: Name of the bank branch
• Branch Code: Unique branch identifier code
• IFSC Code: Indian Financial System Code (for Indian banks) or equivalent routing code
• Branch Address: Physical location of the branch (if available)

Balance Information

Balance details show:

• Opening Balance: The balance when the account was first added to the system
• Current Balance: The current account balance after all transactions
• Available Balance: Balance available for transactions (may differ from current balance if holds are present)
• Balance as of Date: Balance information for a specific date

Account Details (Custom Fields)

Custom account details may include additional information such as:

• Account manager or contact person
• Phone numbers and email addresses
• Account type (Current, Savings, Fixed Deposit, etc.)
• Special terms or conditions
• Any other custom information relevant to the account

Transaction Summary

The account details view may show:

• Total number of transactions
• Total deposits and withdrawals
• Recent transaction history
• Transaction count by type (deposits, withdrawals, transfers)
• Last transaction date

Editing Account Details

To edit bank account details:

1. Navigate to the account details page
2. Click "Edit" or "Modify" button
3. Update the required fields
4. Note: Some fields may be restricted if transactions have been recorded
5. Save the changes

Adding Custom Account Details

To add custom account details:

1. Open the account details page
2. Navigate to the Account Details section
3. Click "Add Detail" or "Add Field"
4. Enter a Label (e.g., "Account Manager", "Phone Number")
5. Enter the corresponding Value
6. Save the detail
7. Repeat for additional custom fields

Viewing Account Notes

Account notes section displays:

• General notes and remarks about the account
• Important information or special conditions
• Historical notes or comments
• Any additional context about the account

Account Status Management

Understanding account status:

• Active: Account is available for transactions and appears in dropdowns
• Inactive: Account is preserved but not available for new transactions
• You can activate or deactivate accounts as needed
• Inactive accounts retain all historical data and can be reactivated

Exporting Account Information

You may be able to:

• Export account details to Excel or PDF
• Print account information
• Share account details with team members
• Generate account summary reports

Best Practices for Managing Account Details

• Keep all account information up to date
• Verify account numbers and IFSC codes regularly
• Add custom details for important information not covered by standard fields
• Use notes to document special conditions or important information
• Review account balances regularly for accuracy
• Update branch information if bank details change
• Maintain consistent naming conventions across accounts

Security Considerations

When managing bank account details:

• Ensure only authorized users have access to account information
• Use proper permissions to control who can view or edit account details
• Keep sensitive information secure
• Audit account detail changes regularly
• Follow your organization's security policies for banking information

Related Topics

• Adding Bank Accounts - Learn how to create new bank accounts
• IFSC Code and Branch Information - Understand branch details configuration
• Opening Balance Setup - Learn about setting opening balances
• Bank Account Activation - Understand account status management
• Bank Transactions - Learn about recording transactions for accounts
• Bank Reconciliation - Understand how to reconcile bank accounts

Managing bank account details effectively ensures accurate banking operations and helps maintain proper financial records. Regularly review and update account information to keep your banking data current and reliable.