Updated January 04, 2026
Booking Summary Report
Booking Summary Report provides a comprehensive overview of all table bookings for your restaurant, helping you analyze booking patterns, track performance, and make informed operational decisions.
What is Booking Summary Report?
Booking Summary Report provides:
- Total number of bookings for the selected period
- Bookings breakdown by status
- Revenue from bookings
- Average party size
- Booking trends over time
- Performance metrics and statistics
Why Booking Summary Report is Important
This report helps you:
- Track overall booking performance
- Monitor booking trends and patterns
- Analyze revenue from bookings
- Identify peak booking periods
- Make capacity planning decisions
- Evaluate booking conversion rates
- Plan staffing and resources
- Compare performance across periods
Accessing Booking Summary Report
To view Booking Summary Report:
- Navigate to Reports → Booking Reports
- Select Booking Summary or Booking Overview
- Set the date range for analysis
- Apply filters if needed (table, customer, status)
- Generate the report
Booking Summary Report Information
The report typically displays:
- Total Bookings: Total number of bookings
- Confirmed Bookings: Number of confirmed reservations
- Pending Bookings: Number of pending reservations
- Cancelled Bookings: Number of cancelled reservations
- Completed Bookings: Number of completed bookings
- No-Show Bookings: Number of no-show reservations
- Total Revenue: Revenue generated from bookings
- Average Party Size: Average number of guests per booking
- Total Guests: Total number of guests across all bookings
- Booking Conversion Rate: Percentage of confirmed bookings
- Cancellation Rate: Percentage of cancelled bookings
- No-Show Rate: Percentage of no-show bookings
Filtering Booking Summary Report
You can filter reports by:
- Date Range: Daily, weekly, monthly, or custom periods
- Table: Filter by specific tables or table types
- Customer: Filter by specific customers
- Booking Status: Confirmed, pending, cancelled, completed, no-show
- Location/Floor: Filter by restaurant floor or location
- Waiter: Filter by assigned waiter
- Booking Source: Online, phone, walk-in, etc.
Bookings by Status
The report breaks down bookings by status:
- Confirmed: Bookings that are confirmed
- Pending: Bookings awaiting confirmation
- Cancelled: Bookings that were cancelled
- Completed: Bookings that were fulfilled
- No-Show: Bookings where customers didn't arrive
- Analyze status distribution and trends
Time-Based Booking Summary
Daily Booking Summary
Day-wise booking overview:
- Total bookings per day
- Daily booking trends
- Peak booking days
- Day-of-week patterns
Weekly Booking Summary
Week-wise booking analysis:
- Total bookings per week
- Weekly trends
- Week-over-week comparison
- Seasonal patterns
Monthly Booking Summary
Monthly booking overview:
- Total monthly bookings
- Month-over-month growth
- Year-to-date totals
- Annual booking patterns
Revenue Analysis
The report provides revenue insights:
- Total Revenue: Total revenue from bookings
- Average Revenue per Booking: Average revenue per reservation
- Revenue by Status: Revenue breakdown by booking status
- Revenue Trends: Revenue patterns over time
- Revenue by Table: Revenue generated by each table
- Revenue by Customer: Revenue from repeat customers
Booking Performance Metrics
- Booking Conversion Rate: Percentage of confirmed bookings
- Cancellation Rate: Percentage of cancelled bookings
- No-Show Rate: Percentage of no-show bookings
- Average Party Size: Average guests per booking
- Table Utilization: Percentage of tables booked
- Peak Hours: Most popular booking times
- Booking Lead Time: Average time between booking and reservation
Booking by Table
Table-wise analysis:
- Number of bookings per table
- Revenue generated per table
- Table utilization rates
- Most popular tables
- Table performance comparison
Booking by Customer
Customer-wise analysis:
- Number of bookings per customer
- Customer booking frequency
- Revenue from repeat customers
- VIP customer identification
- Customer loyalty metrics
Using Booking Summary for Decision Making
Capacity Planning
Use reports to:
- Plan table availability
- Optimize seating arrangements
- Identify peak periods
- Manage booking capacity
Staffing Management
Use reports to:
- Plan staff schedules
- Allocate waiters based on bookings
- Identify busy periods
- Optimize staff resources
Revenue Optimization
Use reports to:
- Identify high-revenue periods
- Optimize pricing strategies
- Plan promotional activities
- Maximize revenue opportunities
Exporting Booking Summary Report
You can export reports:
- Export to Excel for detailed analysis
- Export to PDF for sharing with management
- Schedule automated summary reports
- Share with restaurant team
Best Practices
- Review booking summary regularly (daily or weekly)
- Monitor booking trends and patterns
- Track conversion and cancellation rates
- Compare performance across periods
- Use insights for capacity planning
- Identify opportunities for improvement
- Share reports with restaurant staff
- Document significant trends or changes
Booking Summary vs. Detailed Reports
Summary reports complement detailed reports:
- Summary: High-level overview and trends
- Detailed: Individual booking information
- Use summary for quick insights
- Drill down to detailed reports for specifics
Need Help?
If you have issues with Booking Summary Report:
- Ensure bookings are properly recorded
- Verify date ranges are correctly selected
- Check that filters are applied correctly
- Ensure proper access permissions
- Contact support if data seems incorrect
Related Articles
Learn more about:
- Table Utilization Reports
- Booking by Customer
- Booking by Date/Time
- Cancellation Reports
- Deposit Reports
Booking Summary Report is essential for tracking overall booking performance. Regular review helps monitor trends, optimize capacity, and make informed operational decisions.