Employee Activity Reports

Employee Activity Reports

Employee Activity Reports in EquiBillBook provide detailed insights into employee system usage, work patterns, and operational activities. These reports help monitor employee engagement, track work activities, and ensure productive use of the system.

Understanding Employee Activity Reports

Employee Activity Reports help you:

• Monitor employee system usage
• Track work activities and patterns
• Assess employee engagement
• Identify training needs
• Optimize workforce allocation
• Ensure system security

Accessing Employee Activity Reports

To generate employee activity reports:

1. Navigate to the Reports module from the main menu
2. Click on Employee Reports → Activity Reports or Employee Activity
3. Select employee(s) and report parameters
4. Click "Generate Report"

Activity Metrics Tracked

Login Activities

Track login-related activities:

• Login Count: Number of logins
• Login Times: Login timestamps
• Logout Times: Logout timestamps
• Session Duration: Time spent in system
• Active Days: Days with system activity
• Login Frequency: Login patterns

System Usage

Track system usage patterns:

• Time Spent: Total time in system
• Pages Visited: Pages accessed
• Features Used: Features accessed
• Modules Accessed: Modules used
• Reports Generated: Reports created
• Exports Performed: Data exports

Transaction Activities

Track transaction-related activities:

• Transactions Created: New transactions
• Transactions Modified: Transaction edits
• Transactions Processed: Total processed
• Transaction Types: Breakdown by type
• Transaction Volume: Transaction amounts

Data Operations

Track data-related activities:

• Records Created: New records added
• Records Updated: Records modified
• Records Deleted: Records removed
• Data Searches: Search operations
• Data Views: View operations

Communication Activities

Track communication activities:

• Emails Sent: Emails from system
• SMS Sent: SMS messages sent
• Documents Printed: Print operations
• Reports Shared: Shared reports

Report Parameters

Employee Selection

Select employees to include:

• All Employees: Include all employees
• Specific Employee: Select one or more employees
• Employee Group: Filter by department/team
• Employee Role: Filter by role
• Employee Status: Active/inactive employees

Time Period Selection

Select the period for activity tracking:

• Today: Today's activities
• This Week: Current week
• This Month: Current month
• This Quarter: Current quarter
• This Year: Current year
• Custom Range: Select specific dates

Activity Type Selection

Select activity types to include:

• All Activities: Include all activity types
• Login Activities: Login/logout events
• System Usage: System usage patterns
• Transaction Activities: Transaction operations
• Data Operations: Data-related activities
• Communication Activities: Communication operations

Filter Options

Apply additional filters:

• Module: Filter by module
• Feature: Filter by feature
• Time Range: Filter by time of day
• Location: Filter by location

Report Format

Activity Summary

The report includes:

• Total Activities: Total activity count
• Active Hours: Total active time
• Login Frequency: Login patterns
• Most Used Features: Frequently used features
• Activity Distribution: Activity breakdown

Detailed Activity Log

Detailed information includes:

• Activity Timeline: Chronological activity list
• Activity Details: Detailed activity information
• Time Stamps: Exact activity times
• Activity Types: Types of activities
• Related Records: Affected records

Activity Charts

Visual representations include:

• Activity Trend Chart: Activities over time
• Daily Activity Chart: Day-by-day activity
• Hourly Activity Chart: Activity by hour
• Feature Usage Chart: Feature usage breakdown
• Module Usage Chart: Module usage distribution

Activity Analysis

Usage Patterns

Analyze usage patterns:

• Identify peak activity times
• Detect usage patterns
• Track activity consistency
• Identify inactive periods
• Compare activity across employees

Engagement Metrics

Measure engagement:

• Activity Frequency: How often employee uses system
• Session Duration: Average session length
• Feature Diversity: Variety of features used
• Active Days: Days with activity
• Engagement Score: Overall engagement rating

Productivity Indicators

Assess productivity:

• Transaction processing rate
• Records created per hour
• Efficiency metrics
• Time utilization
• Output quality

Generating Reports

Generate Activity Report

1. Select employee(s)
2. Choose time period
3. Select activity types
4. Apply filters if needed
5. Click "Generate Report"
6. Review the activity analysis

Report Preview

The report preview shows:

• Activity summary
• Detailed activity log
• Activity charts
• Usage patterns
• Engagement metrics
• Options to export or print

Exporting Reports

Export Formats

Export reports in various formats:

• Excel (XLS/XLSX): For detailed analysis
• PDF: For printing and sharing
• CSV: For data import
• Image: Export charts as images

Export Process

1. Generate and preview the report
2. Click "Export" or "Download"
3. Select export format
4. Choose sections to include
5. Download the exported file

Using Activity Reports

Workforce Management

Use reports for:

• Monitoring employee engagement
• Identifying training needs
• Optimizing work schedules
• Allocating resources
• Improving productivity

Security Monitoring

Monitor security:

• Detect unusual activities
• Identify unauthorized access
• Track system usage
• Ensure compliance
• Investigate incidents

Best Practices

• Generate activity reports regularly
• Review activity patterns
• Identify training opportunities
• Monitor for unusual activities
• Use reports for performance discussions
• Respect employee privacy
• Focus on productivity, not surveillance
• Share insights with employees
• Use data for improvement, not punishment
• Maintain confidentiality

Troubleshooting

Report shows no activity:

• Check date range is correct
• Verify employee selection
• Ensure activity tracking is enabled
• Check filters are not too restrictive

Activity data seems incomplete:

• Verify activity logging is configured
• Check data collection settings
• Ensure sufficient tracking period
• Review activity tracking permissions

Charts not displaying:

• Ensure sufficient data exists
• Try refreshing the report
• Check browser compatibility
• Verify JavaScript is enabled