Stock Adjustment Reports

Stock Adjustment Reports

Stock adjustment reports track all inventory adjustments made to correct discrepancies, update stock levels, and maintain accurate inventory records. This guide explains how to use stock adjustment reports in EquiBillBook.

What are Stock Adjustment Reports?

Stock adjustment reports show:

• All stock adjustments made
• Adjustment reasons and details
• Items adjusted and quantities
• Adjustment dates and users
• Approval status of adjustments
• Impact on stock levels
• Adjustment patterns and trends

Why Stock Adjustment Reports are Important

Stock adjustment reports help you:

• Track inventory corrections
• Audit adjustment activities
• Identify adjustment patterns
• Monitor adjustment frequency
• Ensure proper authorization
• Maintain audit trail
• Improve inventory accuracy

Accessing Stock Adjustment Reports

To view stock adjustment reports:

1. Navigate to Reports → Inventory Reports
2. Select Stock Adjustment Report
3. Alternatively, go to Items → Stock Reports → Stock Adjustments

Types of Stock Adjustments

Stock adjustments include:

• Increase Adjustments: Adding stock to inventory
• Decrease Adjustments: Removing stock from inventory
• Correction Adjustments: Correcting stock discrepancies
• Write-off Adjustments: Removing obsolete or damaged stock
• Found Stock: Adding discovered stock
• Lost Stock: Removing lost or stolen stock

Stock Adjustment Report Information

The report typically displays:

• Adjustment Date: Date of adjustment
• Adjustment Number: Reference number
• Item Code: Item identifier
• Item Name: Product name
• Adjustment Type: Increase or Decrease
• Quantity: Adjusted quantity
• Reason: Adjustment reason code
• Description: Adjustment details
• Before Stock: Stock before adjustment
• After Stock: Stock after adjustment
• Cost Price: Cost per unit
• Total Value: Adjustment value
• Location: Branch or location
• Created By: User who created adjustment
• Approval Status: Pending, Approved, Rejected
• Approved By: User who approved adjustment

Filtering Stock Adjustment Reports

You can filter reports by:

• Date Range: Specific period for analysis
• Adjustment Type: Increase or Decrease
• Item: View adjustments for specific items
• Item Category: Filter by categories
• Reason: Filter by adjustment reason
• Location/Branch: View adjustments by location
• Approval Status: Filter by approval status
• Created By: Filter by user

Adjustment Reasons

Common adjustment reasons include:

• Physical stock count discrepancy
• Damaged goods
• Expired items
• Pilferage or theft
• Found stock
• Sample or demo items
• Quality issues
• System correction
• Opening stock entry
• Write-off

Adjustment Approval Workflow

Track adjustment approvals:

• Pending: Awaiting approval
• Approved: Adjustment approved and applied
• Rejected: Adjustment rejected
• View approval history
• Track approval time
• Identify pending adjustments

Adjustment Patterns and Trends

Analyze adjustment patterns:

• Frequency of adjustments
• Items with frequent adjustments
• Categories with high adjustment rates
• Common adjustment reasons
• Trends over time
• Impact on inventory accuracy

Multi-Location Stock Adjustments

For multi-location businesses:

• View adjustments by location
• Compare adjustment patterns across locations
• Identify locations with frequent adjustments
• Track inter-location adjustment transfers

Adjustment Value Analysis

Analyze financial impact:

• Total adjustment value
• Value by adjustment type
• Value by category
• Value by location
• Impact on inventory valuation
• Impact on cost of goods sold

Exporting Stock Adjustment Reports

You can export reports:

• Export to Excel for detailed analysis
• Export to PDF for audit documentation
• Share with auditors or accountants
• Archive for compliance records
• Schedule automated adjustment reports

Using Adjustment Reports for Decision Making

Based on adjustment analysis, you can:

• Improve Accuracy: Identify causes of discrepancies
• Reduce Adjustments: Implement better stock control
• Review Processes: Improve inventory management
• Train Staff: Address common errors
• Enhance Security: Reduce pilferage
• Optimize Stock Levels: Reduce write-offs

Adjustment vs Physical Stock Count

Use adjustments after physical stock count:

• Compare physical count with system stock
• Create adjustments for discrepancies
• Document reasons for differences
• Update system stock to match physical
• Maintain audit trail

Best Practices

• Review adjustment reports regularly
• Investigate frequent adjustments
• Document all adjustment reasons
• Ensure proper approval workflow
• Monitor adjustment trends
• Take action to reduce adjustments
• Train staff on proper procedures
• Maintain comprehensive audit trail

Preventing Unnecessary Adjustments

Reduce adjustment frequency by:

• Improving stock receiving processes
• Enhancing stock issue procedures
• Conducting regular stock counts
• Training staff on proper procedures
• Implementing better security measures
• Using barcode scanning
• Automating stock transactions

Adjustment Audit Trail

Maintain complete audit trail:

• Record who made adjustments
• Document why adjustments were made
• Track approval process
• Maintain historical records
• Enable compliance reporting

Need Help?

If you have issues with stock adjustment reports:

• Ensure adjustments are properly recorded
• Verify adjustment reasons are documented
• Check that approval workflow is configured
• Ensure proper date range is selected
• Verify location/branch filters
• Contact support if reports seem incorrect

Stock adjustment reports are essential for tracking inventory corrections and maintaining accurate inventory records. Regular review helps identify issues, improve processes, and ensure proper inventory management.