Stock Movement Reports

Stock Movement Reports

Stock movement reports track all inventory transactions, showing how stock levels change over time through purchases, sales, adjustments, and transfers. This guide explains how to use stock movement reports in EquiBillBook.

What are Stock Movement Reports?

Stock movement reports show:

• All stock transactions (in, out, adjustments)
• Stock movements by transaction type
• Item-wise movement history
• Movement patterns and trends
• Stock receipts and issues
• Transaction dates and quantities
• Opening and closing balances

Why Stock Movement Reports are Important

Stock movement reports help you:

• Track inventory transactions
• Audit stock movements
• Identify unusual patterns
• Reconcile inventory discrepancies
• Analyze stock flow
• Monitor purchasing and sales activity
• Maintain accurate inventory records

Accessing Stock Movement Reports

To view stock movement reports:

1. Navigate to Reports → Inventory Reports
2. Select Stock Movement or Stock Ledger
3. Alternatively, go to Items → Stock Reports → Stock Movement

Types of Stock Movements

Stock movements include:

• Stock In:
  • Purchase receipts
  • Purchase returns
  • Stock adjustments (increase)
  • Stock transfers (incoming)
  • Opening stock entries
• Stock Out:
  • Sales invoices
  • Sales returns (reversal)
  • Stock adjustments (decrease)
  • Stock transfers (outgoing)
  • Stock issues

Stock Movement Report Information

The report typically displays:

• Date: Transaction date
• Item Code: Item identifier
• Item Name: Product name
• Transaction Type: Purchase, Sale, Adjustment, Transfer, etc.
• Document Number: Invoice, Bill, or reference number
• In Quantity: Stock received
• Out Quantity: Stock issued
• Balance: Running stock balance
• Rate: Cost or selling price
• Amount: Transaction value
• Location: Branch or location
• Reference: Related document or note

Filtering Stock Movement Reports

You can filter reports by:

• Date Range: Specific period for analysis
• Item: View movements for specific items
• Item Category: Filter by categories
• Transaction Type: Filter by movement type
• Location/Branch: View movements by location
• Document Type: Filter by invoice, bill, adjustment, etc.
• Stock Status: Filter by positive, negative, or zero stock

Stock Movement by Transaction Type

Analyze movements by type:

• Purchase Movements: Track stock receipts from suppliers
• Sales Movements: Track stock issues to customers
• Adjustment Movements: Track manual stock corrections
• Transfer Movements: Track inter-location transfers
• Return Movements: Track purchase and sales returns

Item-wise Stock Movement

View complete movement history for an item:

• All transactions affecting the item
• Chronological transaction list
• Opening and closing balances
• Total stock in and out
• Net movement during the period
• Average movement rate

Stock Movement Patterns

Identify patterns in stock movements:

• Regular Movements: Consistent purchasing and sales
• Seasonal Patterns: Seasonal demand variations
• Bulk Movements: Large quantity transactions
• Irregular Movements: Unusual patterns requiring attention
• Movement Trends: Increasing or decreasing trends

Stock Movement Reconciliation

Use movement reports for reconciliation:

• Compare physical stock with system stock
• Identify discrepancies in movements
• Trace missing or unrecorded transactions
• Verify all transactions are recorded
• Reconcile stock balances

Multi-Location Stock Movements

For multi-location businesses:

• View movements by location
• Track inter-location transfers
• Compare movement patterns across locations
• Identify locations with high activity
• Monitor transfer movements

Stock Movement Analysis

Analyze movement data:

• Movement Frequency: How often items move
• Movement Volume: Quantity of movements
• Movement Value: Financial impact of movements
• Peak Movement Periods: Times of high activity
• Slow Movement Items: Items with minimal activity

Exporting Stock Movement Reports

You can export reports:

• Export to Excel for detailed analysis
• Export to PDF for documentation
• Schedule automated movement reports
• Share with auditors or accountants
• Archive for historical records

Using Movement Reports for Decision Making

Based on movement analysis, you can:

• Optimize Purchasing: Adjust purchase frequency and quantities
• Identify Fast-Movers: Focus on high-activity items
• Detect Slow-Movers: Address slow-moving inventory
• Improve Accuracy: Ensure all transactions are recorded
• Plan Inventory: Forecast based on movement patterns
• Audit Compliance: Maintain proper audit trails

Stock Movement vs Stock Ledger

Stock movement reports provide:

• Summary of movements by type
• Aggregated movement data
• Movement patterns and trends

Stock ledger provides:

• Detailed transaction-by-transaction history
• Complete audit trail
• Item-wise chronological records

Best Practices

• Review stock movement reports regularly
• Compare movements across different periods
• Investigate unusual movement patterns
• Ensure all transactions are properly recorded
• Reconcile movements with physical stock
• Use filters to focus on specific areas
• Export and archive reports for audit purposes
• Monitor movement trends over time

Negative Stock Movements

Monitor negative stock:

• Identify items with negative stock
• Investigate causes of negative stock
• Correct negative stock through adjustments
• Prevent future negative stock occurrences
• Review sales before stock receipt scenarios

Need Help?

If you have issues with stock movement reports:

• Ensure stock tracking is enabled
• Verify all transactions are properly recorded
• Check that dates are correct in transactions
• Ensure proper filters are applied
• Verify location/branch settings
• Contact support if movements seem incorrect

Stock movement reports are essential for tracking inventory transactions and maintaining accurate inventory records. Regular review helps identify patterns, ensure accuracy, and make informed inventory management decisions.