Stock Summary Reports

Stock Summary Reports

Stock summary reports provide a comprehensive overview of your inventory, showing current stock levels, values, and key metrics. This guide explains how to generate and use stock summary reports in EquiBillBook.

What are Stock Summary Reports?

Stock summary reports show:

• Current stock quantities for all items
• Stock values by item, category, or location
• Total inventory value
• Stock levels across multiple locations
• Comparison of opening and closing stock
• Stock status and availability

Why Stock Summary Reports are Important

Stock summary reports help you:

• Monitor overall inventory levels
• Track total inventory investment
• Identify items with high or low stock
• Plan purchasing decisions
• Analyze inventory by category or location
• Prepare financial statements
• Make informed inventory management decisions

Accessing Stock Summary Reports

To view stock summary reports:

1. Navigate to Reports → Inventory Reports
2. Select Stock Summary or Current Stock Report
3. Alternatively, go to Items → Stock Reports → Stock Summary

Stock Summary Report Information

The report typically displays:

• Item Code: Item identifier
• Item Name: Product name
• Category: Item category
• Current Stock: Available quantity
• Unit: Unit of measurement
• Stock Value: Total value of current stock
• Average Cost: Average purchase cost
• Location/Branch: Stock location
• Stock Status: Available, Low Stock, Out of Stock
• Last Purchase Date: Date of last stock receipt
• Last Sale Date: Date of last sale

Filtering Stock Summary Reports

You can filter reports by:

• Date: View stock as of a specific date
• Item Category: Filter by item categories
• Location/Branch: View stock by location
• Item Group: Filter by brands or groups
• Stock Status: Filter by available, low stock, or out of stock
• Stock Value Range: Filter by minimum or maximum stock value
• Item Type: Filter by product type or service

Stock Summary by Location

For multi-location businesses:

• View stock summary for each location separately
• Compare stock levels across locations
• View consolidated stock across all locations
• Identify locations with excess or low stock
• Plan inter-location stock transfers

Stock Summary by Category

Analyze inventory by category:

• View total stock value by category
• Compare stock levels across categories
• Identify categories with high inventory investment
• Plan category-wise purchasing
• Analyze category performance

Stock Value Calculations

Stock value is calculated based on:

• Valuation Method: FIFO, LIFO, or Average Cost
• Current Stock Quantity: Available quantity
• Cost Price: Purchase cost or average cost
• Total Value: Quantity × Cost Price

Ensure your valuation method is correctly configured in settings.

Opening vs Closing Stock

Compare stock levels:

• Opening Stock: Stock at the beginning of the period
• Closing Stock: Stock at the end of the period
• Stock Movement: Increase or decrease during the period
• Identify items with significant stock changes
• Analyze stock trends over time

Stock Status Indicators

The report shows stock status:

• Available: Stock is above minimum level
• Low Stock: Stock is below reorder level
• Out of Stock: No stock available
• Overstocked: Stock exceeds maximum level

Use status indicators to prioritize inventory management actions.

Exporting Stock Summary Reports

You can export reports:

• Export to Excel for detailed analysis
• Export to PDF for sharing
• Schedule automated stock summary reports
• Share with management or accounting team
• Use for financial reporting

Using Stock Summary for Decision Making

Based on stock summary, you can:

• Plan Purchasing: Identify items needing replenishment
• Optimize Inventory: Reduce excess stock
• Financial Planning: Understand inventory investment
• Category Analysis: Focus on high-value categories
• Location Optimization: Balance stock across locations
• Budget Planning: Plan inventory budgets

Stock Summary vs Detailed Reports

Stock summary provides:

• High-level overview of inventory
• Quick snapshot of stock levels
• Total inventory value
• Key metrics at a glance

For detailed analysis, use:

• Stock Movement Reports for transaction details
• Stock Ledger for item-wise history
• Stock Valuation Reports for cost analysis

Best Practices

• Review stock summary reports regularly (weekly or monthly)
• Compare summaries across different time periods
• Monitor total inventory value trends
• Set alerts for significant stock value changes
• Use filters to focus on specific areas
• Export and archive reports for historical analysis
• Share reports with relevant team members
• Use reports for financial statement preparation

Multi-Currency Stock Summary

If using multiple currencies:

• View stock values in base currency
• Convert values for multi-currency reporting
• Ensure proper currency conversion rates
• Review currency impact on inventory value

Need Help?

If you have issues with stock summary reports:

• Ensure stock tracking is enabled for items
• Verify item costs are recorded correctly
• Check that opening stock is properly entered
• Ensure proper date is selected for "as of" reports
• Verify location/branch filters are correct
• Contact support if stock values seem incorrect

Stock summary reports are essential tools for inventory management. Regular review helps maintain optimal stock levels, control inventory investment, and make informed business decisions.