Supplier Outstanding Reports

Supplier Outstanding Reports

Supplier Outstanding Reports provide detailed information about amounts owed to individual suppliers, helping you track payment obligations, manage supplier relationships, and plan payments effectively.

What are Supplier Outstanding Reports?

Supplier Outstanding Reports provide:

• Detailed outstanding amounts for each supplier
• List of unpaid purchase bills per supplier
• Payment due dates and overdue status
• Payment history and trends
• Aging analysis per supplier
• Supplier payment terms and conditions

Why Supplier Outstanding Reports are Important

These reports help you:

• Track individual supplier balances
• Monitor payment obligations per supplier
• Plan supplier payments
• Identify overdue amounts by supplier
• Maintain good supplier relationships
• Negotiate payment terms
• Manage cash flow effectively
• Reconcile with supplier statements

Accessing Supplier Outstanding Reports

To view Supplier Outstanding Reports:

1. Navigate to Reports → Payables Reports
2. Select Supplier Outstanding Reports
3. Choose specific supplier(s) or view all
4. Set the as-of date
5. Apply filters if needed
6. Generate the report

Supplier Outstanding Report Information

The report typically displays for each supplier:

• Supplier Name: Supplier details and contact information
• Total Outstanding: Total amount owed to the supplier
• Number of Bills: Count of unpaid purchase bills
• Oldest Bill Date: Date of the oldest unpaid bill
• Payment Terms: Standard payment terms with supplier
• Overdue Amount: Amount past due date
• Due Soon Amount: Amount due within next 30 days
• Not Due Amount: Amount not yet due
• Bill Details: List of all unpaid bills with amounts and dates
• Aging Breakdown: Outstanding by aging period

Filtering Supplier Outstanding Reports

You can filter reports by:

• Supplier: Specific supplier or multiple suppliers
• As-of Date: View outstanding as of a specific date
• Location/Branch: Filter by business location
• Payment Status: All, overdue, due soon, or not due
• Supplier Category: Filter by supplier categories
• Amount Range: Filter by outstanding amount range
• Aging Period: Filter by aging buckets

Bill-Level Details

For each unpaid bill, the report shows:

• Bill Number: Purchase bill reference
• Bill Date: Date of the purchase bill
• Due Date: Payment due date
• Bill Amount: Total bill amount
• Paid Amount: Amount already paid
• Outstanding Amount: Remaining balance
• Days Overdue: Number of days past due (if applicable)
• Payment Status: Unpaid, partial, or overdue
• Item Details: Items purchased in the bill

Aging Analysis per Supplier

Each supplier's outstanding is categorized by age:

• Current (0-30 days): Not yet overdue
• 31-60 days: Recently overdue
• 61-90 days: Moderately overdue
• Over 90 days: Highly overdue

Supplier Payment Terms

The report displays:

• Standard payment terms with each supplier
• Credit limit (if applicable)
• Payment method preferences
• Contact information for payment coordination

Payment History

For each supplier, view:

• Recent payment history
• Payment patterns and trends
• Average payment time
• Payment frequency

Using Supplier Outstanding Reports for Decision Making

Payment Planning

Use reports to:

• Plan which suppliers to pay first
• Allocate cash for supplier payments
• Prioritize overdue payments
• Schedule payments based on due dates

Supplier Relationship Management

Use reports to:

• Maintain good payment records
• Communicate payment status with suppliers
• Negotiate payment terms
• Build trust with suppliers

Cash Flow Management

Use reports to:

• Forecast payment obligations
• Manage working capital
• Plan cash requirements
• Optimize payment timing

Exporting Supplier Outstanding Reports

You can export reports:

• Export to Excel for detailed analysis
• Export to PDF for sharing with suppliers
• Generate supplier-specific statements
• Share with finance team or accountants

Supplier Statement Reconciliation

Use reports to:

• Reconcile with supplier statements
• Identify discrepancies
• Resolve payment disputes
• Maintain accurate records

Best Practices

• Review supplier outstanding reports regularly
• Prioritize payments based on due dates and supplier importance
• Maintain communication with suppliers about payment status
• Set up payment reminders for upcoming due dates
• Reconcile regularly with supplier statements
• Document payment plans for large outstanding amounts
• Track payment trends per supplier
• Identify suppliers with consistently overdue amounts

Supplier Outstanding vs. Accounts Payable Summary

These reports complement each other:

• Summary: Overall payables overview
• Supplier Outstanding: Detailed per-supplier breakdown
• Use summary for high-level view
• Use supplier reports for detailed payment planning

Need Help?

If you have issues with Supplier Outstanding Reports:

• Ensure purchase bills are properly recorded
• Verify payment entries are correctly recorded
• Check that supplier information is accurate
• Ensure proper access permissions
• Contact support if data seems incorrect

Related Articles

Learn more about:

• Accounts Payable Summary
• Aging Analysis (Payables)
• Payment Reports (Payables)
• Recording Supplier Payments
• Payment Reconciliation (Suppliers)

Supplier Outstanding Reports are essential for managing individual supplier relationships and payment obligations. Regular review helps maintain good supplier relationships and effective cash flow management.