Tax Collected Reports

Tax Collected Reports

Tax Collected Reports provide detailed information about all taxes collected on sales transactions, invoices, and revenue in EquiBillBook. This guide will help you generate and analyze tax collected reports effectively.

Understanding Tax Collected Reports

Tax Collected Reports help you:

• Track all taxes collected on sales
• Monitor tax collection by type and rate
• Analyze tax collection trends
• Prepare tax liability calculations
• Ensure accurate tax collection
• Generate reports for tax compliance

Accessing Tax Collected Reports

To generate tax collected reports:

1. Navigate to the Reports module from the main menu
2. Click on Tax Reports → Tax Collected Report
3. Select date range and filters
4. Click "Generate Report"

Report Information Displayed

Overall Tax Collection Summary

The summary shows:

• Total Tax Collected: Sum of all taxes collected
• Number of Taxable Transactions: Count of transactions with tax
• Average Tax per Transaction: Average tax amount
• Tax Collection Rate: Percentage of sales with tax
• Tax by Type: Breakdown by tax types
• Tax by Rate: Breakdown by tax percentage

Tax Collection Breakdown

Detailed breakdown includes:

• Tax by Tax Type: CGST, SGST, IGST, UTGST, CESS, VAT, etc.
• Tax by Tax Rate: 0%, 5%, 12%, 18%, 28%, etc.
• Tax by Transaction Type: Sales Invoice, POS, Quotation, etc.
• Tax by Location: Tax collection by branch/location
• Tax by Customer: Tax collection by customer
• Tax by Item: Tax collection by item/product

Tax Collection Details

Transaction-level details include:

• Invoice Number: Sales invoice reference
• Invoice Date: Date of transaction
• Customer Name: Customer details
• Taxable Value: Amount before tax
• Tax Amount: Tax collected
• Total Amount: Amount including tax
• Tax Type: Type of tax applied
• Tax Rate: Tax percentage

Report Parameters and Filters

Date Range Selection

Select the period for the report:

• Predefined Ranges: Today, This Week, This Month, This Quarter, This Year
• Custom Range: Select specific from and to dates
• Last N Days: Last 7, 30, 60, 90 days
• Period Comparison: Compare with previous period
• Financial Year: Filter by financial year

Tax Type Filter

Filter by tax type:

• All Tax Types: Include all tax types
• Specific Tax Type: CGST, SGST, IGST, UTGST, CESS, VAT
• Tax Group: Filter by tax group

Tax Rate Filter

Filter by tax rate:

• All Rates: Include all tax rates
• Specific Rate: Select one or more tax rates
• Rate Range: Filter by rate range

Location/Branch Filter

Filter by location or branch:

• All Locations: Include all locations/branches
• Specific Location: Select one or more locations
• Location Group: Filter by location category

Customer Filter

Filter by customer:

• All Customers: Include all customers
• Specific Customer: Select one or more customers
• Customer Group: Filter by customer category

Transaction Type Filter

Filter by transaction type:

• Sales Invoice: Regular sales invoices
• POS Sales: Point of sale transactions
• Quotation: Quotations converted to invoices
• All: Include all transaction types

Report Format and Layout

Summary Section

The report typically includes:

• Header: Report title, date range, company information
• Summary Metrics: Key tax collection totals
• Breakdown Tables: Detailed breakdowns by tax type, rate, and category
• Charts and Graphs: Visual representations (if available)
• Footer: Report generation date, page numbers

Grouping Options

Group tax collection by:

• Date (daily, weekly, monthly)
• Tax Type
• Tax Rate
• Location/Branch
• Customer
• Transaction Type
• Item/Product

Generating and Viewing Reports

Generate Report

1. Select date range
2. Apply filters as needed
3. Select grouping options
4. Click "Generate Report" or "View Report"
5. Review the generated report

Report Preview

The report preview shows:

• Complete tax collection summary in preview format
• Summary statistics at the top
• Detailed transaction breakdown
• Visual charts and graphs
• Options to export or print

Exporting Reports

Export Formats

Export reports in various formats:

• Excel (XLS/XLSX): For analysis and manipulation
• PDF: For printing and sharing
• CSV: For data import to other systems

Export Process

1. Generate and preview the report
2. Click "Export" or "Download"
3. Select export format
4. Choose export options (columns, grouping, etc.)
5. Download the exported file

Printing Reports

To print reports:

• Generate and preview the report
• Click "Print" or "Print Preview"
• Review print preview
• Adjust print settings (orientation, margins, etc.)
• Select pages to print if needed
• Print or save as PDF

Report Analysis

Key Metrics to Review

Analyze these metrics:

• Total Tax Collected: Overall tax collection amount
• Tax Collection Trends: Compare with previous periods
• Tax by Type Distribution: Understand tax composition
• Tax by Rate Distribution: Analyze rate-wise collection
• Collection Efficiency: Tax collection rate percentage
• Average Tax per Transaction: Track average tax amounts

Trend Analysis

Identify trends:

• Compare periods to see tax collection trends
• Identify seasonal tax patterns
• Track tax collection growth over time
• Monitor tax rate distribution changes

Tax Collection Reconciliation

Reconcile tax collected:

• Match tax collected with sales invoices
• Verify tax calculations are correct
• Check for missing tax entries
• Ensure all taxable transactions have tax
• Validate tax rates applied correctly

Best Practices

• Generate reports regularly (daily, weekly, monthly)
• Use consistent date ranges for comparison
• Export reports for tax filing purposes
• Review reports for accuracy and completeness
• Use filters to focus on specific tax types
• Compare with previous periods to track trends
• Reconcile tax collected with sales regularly
• Keep exported reports for audit purposes

Troubleshooting

Report shows no data:

• Check date range is correct
• Verify filters are not too restrictive
• Ensure sales transactions with tax exist for the selected period
• Check location/branch selection

Tax amounts don't match expected:

• Verify all sales invoices are recorded
• Check tax rates are configured correctly
• Review tax calculations on invoices
• Verify tax groups are assigned correctly

Missing tax entries:

• Check if invoices have tax configured
• Verify items have tax settings
• Review tax group assignments
• Check tax exemption settings

Tax Collected Reports in EquiBillBook help you track all taxes collected on sales, ensure accurate tax collection, and maintain proper tax compliance for your business.