Uploading Business Logo

Uploading Business Logo

Your business logo will appear on all your invoices, quotations, delivery challans, and other business documents. Uploading a professional logo helps maintain brand consistency across all your business communications.

Accessing Logo Upload Settings

To upload your business logo:

1. Navigate to Settings → Organization Settings → Business Settings
2. Scroll to the "Upload Logo" section
3. You'll see a file upload button and a preview area

Logo Requirements

Before uploading, ensure your logo meets these requirements:

• File Format: PNG, JPG, or JPEG
• File Size: Recommended maximum 2MB for optimal performance
• Dimensions: Recommended size is 200x60 pixels or similar aspect ratio
• Quality: Use high-resolution images for best print quality
• Background: Transparent background (PNG) is recommended for better appearance on documents

Step-by-Step Upload Process

Step 1: Prepare Your Logo

Before uploading:

• Ensure your logo file is in PNG, JPG, or JPEG format
• Optimize the file size if it's too large (use image editing software if needed)
• Verify the logo looks good at the size it will appear on documents
• For best results, use a logo with a transparent background (PNG format)

Step 2: Click Choose File

In the Business Settings page:

1. Locate the "Upload Logo" section
2. Click the "Choose file" button
3. A file browser dialog will open

Step 3: Select Your Logo File

Navigate to where your logo file is stored on your computer and select it. The file browser will automatically filter to show only supported image formats (PNG, JPG, JPEG).

Step 4: Preview Your Logo

After selecting the file:

• The logo will be automatically converted to base64 format
• A preview of your logo will appear below the upload button
• Review the preview to ensure it looks correct
• If the preview doesn't look right, you can select a different file

Step 5: Save Your Settings

To complete the logo upload:

1. Scroll down to the bottom of the Business Settings page
2. Click the "Update" or "Save" button
3. Wait for the confirmation message
4. Your logo will now appear on all new documents you create

Logo Display on Documents

Your uploaded logo will appear on:

• Sales Invoices
• Purchase Bills
• Quotations (Sales and Purchase)
• Sales Orders and Purchase Orders
• Delivery Challans
• Payment Receipts
• Credit Notes and Debit Notes
• All other business documents

Best Practices

• Use High-Quality Images: A high-resolution logo ensures it looks professional when printed
• Transparent Background: PNG format with transparent background works best on different document backgrounds
• Appropriate Size: Keep the logo size reasonable - too large logos can make documents look unprofessional
• Test Print: After uploading, generate a test invoice to see how the logo appears
• Brand Consistency: Use the same logo across all your business materials

Updating Your Logo

To change your logo:

1. Follow the same upload process
2. Select a new logo file
3. The new logo will replace the old one
4. Save your settings
5. The new logo will appear on all future documents

Note: Changing your logo does not affect existing documents that have already been generated. Only new documents will show the updated logo.

Troubleshooting

Logo not uploading?

• Check that the file format is PNG, JPG, or JPEG
• Ensure the file size is not too large (try compressing it if needed)
• Verify you have a stable internet connection
• Try using a different browser if the issue persists

Logo appears blurry on documents?

• Upload a higher resolution version of your logo
• Ensure the original logo file is of good quality
• Avoid stretching or resizing the logo after upload

Logo preview not showing?

• Check that the file was selected correctly
• Refresh the page and try uploading again
• Ensure your browser supports the image format

Logo too large on documents?

• Resize your logo file before uploading
• Use image editing software to adjust dimensions
• Recommended dimensions: 200x60 pixels or similar aspect ratio

Tips for Professional Logo Display

• Keep your logo simple and recognizable
• Ensure it's readable at small sizes
• Use appropriate colors that work well in both color and grayscale printing
• Maintain proper spacing around the logo
• Test how it looks on different document templates

Your business logo is an important part of your brand identity. Take time to ensure it's uploaded correctly and displays well on all your business documents!