Bank Reconciliation Reports

Bank Reconciliation Reports

Bank Reconciliation Reports provide detailed information about the bank reconciliation process, matched and unmatched transactions, and reconciliation status in EquiBillBook. This guide will help you generate and use these reports effectively.

Understanding Bank Reconciliation Reports

Bank Reconciliation Reports help you:

• Track reconciliation status and history
• Identify matched and unmatched transactions
• Monitor outstanding items
• Verify reconciliation accuracy
• Generate audit trails for reconciliation
• Analyze reconciliation trends

Accessing Bank Reconciliation Reports

To generate bank reconciliation reports:

1. Navigate to the Banking module from the main menu
2. Click on Reports → Bank Reconciliation Reports or Reconciliation Reports
3. Select report type and parameters
4. Click "Generate Report"

Types of Reconciliation Reports

1. Reconciliation Summary Report

Overview of reconciliation status:

• Reconciliation date and period
• Book balance and statement balance
• Adjusted balances
• Number of matched and unmatched transactions
• Outstanding items count
• Reconciliation status (Complete, In Progress, Pending)

2. Matched Transactions Report

List of all matched transactions:

• Transactions successfully matched in reconciliation
• Matching details and criteria
• Transaction amounts and dates
• Reconciliation date

3. Unmatched Transactions Report

List of unmatched transactions:

• Transactions not yet matched
• From EquiBillBook (outstanding items)
• From bank statement (not in EquiBillBook)
• Reason for not matching

4. Outstanding Items Report

Items not yet cleared:

• Outstanding cheques
• Deposits in transit
• Age of outstanding items
• Items pending from previous reconciliations

5. Reconciliation History Report

Historical reconciliation records:

• All past reconciliations
• Reconciliation dates and periods
• Reconciliation status and results
• Reconciliation notes and comments

Report Parameters and Filters

Date Range Selection

Select the reconciliation period:

• Specific Reconciliation: Select a completed reconciliation
• Date Range: Select from and to dates
• Last N Reconciliations: Last 3, 6, or 12 months
• Current Period: Current month or period

Account Selection

Filter by bank accounts:

• All Accounts: Include all accounts
• Specific Account: Select one or more accounts
• By Bank: Filter by bank name
• By Status: Filter by reconciliation status

Status Filters

Filter by reconciliation status:

• All Statuses: Include all reconciliations
• Completed: Only completed reconciliations
• In Progress: Reconciliations in progress
• Pending: Reconciliations not yet started

Additional Filters

Other filtering options:

• Transaction Type: Filter by deposit, withdrawal, transfer
• Amount Range: Filter by transaction amount
• Outstanding Age: Filter by age of outstanding items
• Match Status: Filter by matched, unmatched, or both

Report Format and Layout

Report Structure

The report typically includes:

• Header: Report title, account information, reconciliation date
• Summary Section: Reconciliation summary and balances
• Detail Section: Transaction listings
• Outstanding Items Section: List of outstanding items
• Footer: Report generation date, notes

Column Options

Select columns to include:

• Transaction Date
• Transaction Type
• Description
• Reference Number
• Amount
• Match Status
• Reconciliation Date
• Outstanding Age
• Notes

Generating and Viewing Reports

Generate Report

1. Select report type
2. Choose reconciliation period or date range
3. Select bank account(s)
4. Apply filters
5. Select columns and options
6. Click "Generate Report"
7. Review the generated report

Reconciliation Summary View

The summary shows:

• Book balance and statement balance
• Additions (deposits in transit)
• Deductions (outstanding cheques)
• Adjusted balances
• Difference (should be zero for complete reconciliation)

Exporting Reports

Export Formats

Export reconciliation reports in:

• Excel (XLS/XLSX): For analysis and record-keeping
• PDF: For printing and archiving
• CSV: For data import to other systems

Export Process

1. Generate and preview the report
2. Click "Export" or "Download"
3. Select export format
4. Choose export options
5. Download the exported file

Printing Reports

To print reconciliation reports:

• Generate and preview the report
• Click "Print" or "Print Preview"
• Review print preview
• Adjust print settings
• Print or save as PDF

Using Reports for Analysis

Reconciliation Status Analysis

Review reconciliation status:

• Identify accounts needing reconciliation
• Track reconciliation frequency
• Monitor reconciliation completion rates
• Identify accounts with frequent issues

Outstanding Items Analysis

Analyze outstanding items:

• Identify old outstanding items
• Track outstanding cheque ages
• Monitor deposits in transit
• Follow up on stale items

Matching Analysis

Review matching patterns:

• Identify frequently unmatched transactions
• Track matching accuracy
• Identify patterns in unmatched items
• Improve reconciliation process

Best Practices

• Generate reconciliation reports after each reconciliation
• Keep reconciliation reports for audit purposes
• Review outstanding items regularly
• Follow up on old outstanding items
• Use reports to improve reconciliation process
• Share reports with relevant stakeholders
• Compare reconciliations across periods
• Document reconciliation issues and resolutions

Troubleshooting

Report shows no data:

• Check if reconciliations exist for the selected period
• Verify account selection
• Check date range is correct
• Ensure filters are not too restrictive

Balances don't match:

• Review reconciliation details
• Check for errors in reconciliation
• Verify outstanding items are correctly identified
• Review previous reconciliation for errors

Many unmatched transactions:

• Review transaction recording process
• Check if all transactions are recorded
• Verify transaction dates and amounts
• Consider improving matching criteria