Bank Transaction Reports

Bank Transaction Reports

Bank Transaction Reports provide detailed analysis of all banking transactions in EquiBillBook. This guide will help you generate, analyze, and use bank transaction reports effectively.

Understanding Bank Transaction Reports

Bank Transaction Reports help you:

• Analyze banking transactions in detail
• Track deposits, withdrawals, and transfers
• Monitor cash flow and account activity
• Generate reports for accounting and auditing
• Identify patterns and trends in banking activities
• Export data for external analysis

Accessing Bank Transaction Reports

To generate bank transaction reports:

1. Navigate to the Banking module from the main menu
2. Click on Reports → Bank Transaction Reports or Transaction Reports
3. Select report type and parameters
4. Click "Generate Report"

Types of Bank Transaction Reports

1. Detailed Transaction Report

Complete list of all transactions:

• All transaction details (date, type, amount, description)
• Reference numbers and payment methods
• Account information
• Running balances
• Reconciliation status

2. Summary Transaction Report

Aggregated transaction summary:

• Total deposits and withdrawals
• Transaction counts
• Average transaction amounts
• Period comparisons

3. Deposit Report

All deposit transactions:

• List of all deposits
• Deposit amounts and dates
• Payment methods used
• Total deposits for the period

4. Withdrawal Report

All withdrawal transactions:

• List of all withdrawals
• Withdrawal amounts and dates
• Payment methods used
• Total withdrawals for the period

5. Transfer Report

All fund transfer transactions:

• List of all transfers
• Source and destination accounts
• Transfer amounts and dates
• Transfer methods

Report Parameters and Filters

Date Range Selection

Select the period for the report:

• Predefined Ranges: Today, This Week, This Month, This Quarter, This Year
• Custom Range: Select specific from and to dates
• Last N Days: Last 7, 30, 60, 90 days
• Period Comparison: Compare with previous period

Account Selection

Filter by bank accounts:

• All Accounts: Include all bank accounts
• Specific Account: Select one or more accounts
• Account Type: Filter by Bank or Credit Card
• By Bank: Filter by bank name

Transaction Type Filters

Filter by transaction type:

• All Types: Include all transactions
• Deposits Only: Only deposit transactions
• Withdrawals Only: Only withdrawal transactions
• Transfers Only: Only transfer transactions
• Multiple Types: Select specific types to include

Additional Filters

Other filtering options:

• Payment Method: Filter by Cash, Cheque, Online Transfer, etc.
• Amount Range: Filter by transaction amount
• Reconciliation Status: Filter by Matched, Unmatched, Reconciled
• Reference Number: Search by reference number
• Description: Search by description keywords

Report Format and Layout

Report Structure

The report typically includes:

• Header: Report title, date range, account information
• Summary Section: Totals and key metrics
• Detail Section: Individual transaction listing
• Footer: Report generation date, page numbers

Column Options

Select columns to include:

• Date
• Transaction Type
• Description/Narration
• Reference Number
• Payment Method
• Debit Amount
• Credit Amount
• Balance
• Account Name
• Reconciliation Status

Grouping Options

Group transactions by:

• Date (daily, weekly, monthly)
• Transaction Type
• Account
• Payment Method

Generating and Viewing Reports

Generate Report

1. Select report type
2. Set date range
3. Apply filters
4. Select columns and grouping options
5. Click "Generate Report" or "View Report"
6. Review the generated report

Report Preview

The report preview shows:

• Complete report in preview format
• Summary statistics at the top
• Detailed transaction list
• Options to export or print

Exporting Reports

Export Formats

Export reports in various formats:

• Excel (XLS/XLSX): For analysis and manipulation
• PDF: For printing and sharing
• CSV: For data import to other systems

Export Process

1. Generate and preview the report
2. Click "Export" or "Download"
3. Select export format
4. Choose export options (columns, grouping, etc.)
5. Download the exported file

Printing Reports

To print reports:

• Generate and preview the report
• Click "Print" or "Print Preview"
• Review print preview
• Adjust print settings (orientation, margins, etc.)
• Select pages to print if needed
• Print or save as PDF

Report Analysis

Key Metrics to Review

Analyze these metrics:

• Total Deposits: Total money received
• Total Withdrawals: Total money paid out
• Net Cash Flow: Difference between deposits and withdrawals
• Transaction Count: Number of transactions
• Average Transaction: Average transaction amount
• Largest Transactions: Highest deposit and withdrawal

Trend Analysis

Identify trends:

• Compare periods to see growth or decline
• Identify seasonal patterns
• Track cash flow trends
• Monitor transaction frequency

Best Practices

• Generate reports regularly for monitoring
• Use consistent date ranges for comparison
• Export reports for record-keeping
• Review reports for accuracy and anomalies
• Use filters to focus on specific areas
• Save report templates for recurring reports
• Share reports with relevant stakeholders
• Keep exported reports for audit purposes

Troubleshooting

Report shows no data:

• Check date range is correct
• Verify filters are not too restrictive
• Ensure transactions exist for the selected period
• Check account selection

Totals don't match expected:

• Verify all transactions are recorded
• Check date range selected
• Review filters applied
• Verify account balances separately

Export file has errors:

• Try a different export format
• Reduce the number of columns
• Use a smaller date range
• Check file size limits