Creating Items

Creating Items

Items are the core of your inventory management in EquiBillBook. This guide will walk you through creating items, including products and services, to build your item master database.

What are Items?

Items in EquiBillBook represent the products you sell or purchase, and services you offer. Each item contains information like name, code, price, tax settings, and other details that are used across sales, purchases, and inventory management.

Accessing the Items Module

To create a new item:

1. Navigate to Items from the main menu
2. Click on Items or Item Master
3. Click the "Create New" or "Add Item" button

Basic Item Information

Fill in the essential details:

• Item Name: Enter the name of the product or service (e.g., "Premium Coffee Beans" or "Consulting Service")
• Item Code/SKU: Enter a unique item code or SKU (Stock Keeping Unit) for identification
• Item Type: Select whether this is a Product (inventory item) or Service
• Category: Select or create an item category to organize items
• Unit of Measurement: Select the unit (e.g., Pieces, Kg, Liters, Box, etc.)
• Description: (Optional) Add a detailed description of the item

Pricing Information

Set up pricing details:

• Selling Price: Enter the default selling price for this item
• Purchase Price: Enter the default purchase/cost price (for inventory valuation)
• Tax Configuration: Select the applicable tax rate or tax group
• HSN/SAC Code: Enter the HSN code (for products) or SAC code (for services) for GST compliance

Stock Settings (For Products)

If the item is a product (inventory item):

• Track Stock: Enable stock tracking for this item
• Opening Stock: Enter the current stock quantity (if applicable)
• Low Stock Alert: Set a minimum stock level for alerts
• Stock Valuation Method: Select FIFO, LIFO, or Average Cost method

Additional Item Details

You can also configure:

• Brand/Manufacturer: Associate the item with a brand or manufacturer
• Images: Upload product images for better identification
• Barcode: Enter barcode number if available
• Item Status: Set item as Active or Inactive

Saving the Item

After filling in all necessary details:

1. Review all the information entered
2. Click "Save" or "Create Item"
3. The item will be saved and available for use in sales, purchases, and inventory operations

Best Practices

• Use consistent naming conventions for items
• Ensure item codes/SKUs are unique and descriptive
• Organize items using categories for easy management
• Keep pricing information up-to-date
• Add clear descriptions to help team members identify items
• Set appropriate low stock alerts for inventory items

Next Steps

After creating items, you can:

• Organize items into categories and subcategories
• Set up item variants (size, color, etc.)
• Configure bulk item import for adding multiple items at once
• Use items in sales invoices and purchase bills