Item-wise Purchase Reports

Item-wise Purchase Reports

Item-wise Purchase Reports provide detailed insights into purchasing patterns for individual products, helping you analyze which items you purchase most frequently, track costs, and optimize inventory management. This guide explains how to use Item-wise Purchase Reports in EquiBillBook.

What are Item-wise Purchase Reports?

Item-wise Purchase Reports show:

• Purchase details for each item
• Total quantity purchased per item
• Total purchase value per item
• Average purchase price per item
• Purchase frequency for each item
• Cost trends over time
• Supplier information for each item

Why Item-wise Purchase Reports are Important

These reports help you:

• Track purchasing patterns for individual items
• Monitor cost changes over time
• Identify frequently purchased items
• Analyze purchase costs per item
• Optimize inventory levels
• Negotiate better prices with suppliers
• Plan purchasing budgets by item

Accessing Item-wise Purchase Reports

To view Item-wise Purchase Reports:

1. Navigate to Reports → Purchase Reports
2. Select Item Purchase Report or Purchase by Item
3. Set the date range for analysis
4. Optionally filter by specific items, categories, or suppliers
5. Generate the report

Item-wise Purchase Report Information

The report typically displays:

• Item Code: Product identifier
• Item Name: Product name
• Category: Item category
• Brand: Item brand (if applicable)
• Total Quantity Purchased: Total units purchased
• Total Free Quantity: Free items received
• Total Adjusted Quantity: Quantity adjustments
• Total Purchase Value: Total amount spent
• Average Unit Cost: Average price per unit
• Number of Purchases: Purchase frequency
• Last Purchase Date: Most recent purchase date
• Last Purchase Price: Most recent purchase price
• Supplier Details: Suppliers for each item

Filtering Item-wise Purchase Reports

You can filter reports by:

• Date Range: Analyze purchases for specific periods
• Item: Filter by specific items
• Category: Filter by item categories
• Brand: Filter by brands
• Supplier: Filter by suppliers
• Location/Branch: Filter by business location
• Minimum Quantity: Show items with minimum purchase quantity
• Minimum Value: Show items with minimum purchase value

Purchase Details by Item

Detailed view for each item shows:

• All purchase transactions for the item
• Purchase dates and invoice numbers
• Quantity purchased in each transaction
• Unit cost for each purchase
• Total amount for each purchase
• Supplier information
• Payment status
• Location/branch details

Cost Analysis by Item

Average Purchase Price

Track average costs:

• Average unit cost over time
• Cost trends (increasing/decreasing)
• Compare costs across suppliers
• Identify cost-saving opportunities

Price Variance Analysis

Analyze price changes:

• Price changes over time
• Identify significant price increases
• Compare prices across suppliers
• Negotiate better prices

Purchase Frequency

Analyze how often items are purchased:

• Items purchased frequently
• Items purchased rarely
• Purchase intervals
• Reorder patterns

Top Purchased Items

Identify items with highest:

• By Quantity: Items with highest purchase quantities
• By Value: Items with highest purchase values
• By Frequency: Most frequently purchased items
• Helps prioritize inventory management

Item Purchase Trends

Track purchasing trends:

• Increasing purchase trends
• Decreasing purchase trends
• Seasonal patterns
• Predict future purchasing needs

Multi-Supplier Analysis

For items purchased from multiple suppliers:

• Compare prices across suppliers
• Analyze supplier performance
• Identify best suppliers for each item
• Optimize supplier relationships

Item Purchase by Location

For multi-location businesses:

• View item purchases by branch
• Compare purchasing across locations
• Identify location-specific needs
• Plan location-wise inventory

Using Item-wise Reports for Inventory Management

Reorder Planning

Use reports to:

• Determine optimal reorder points
• Calculate reorder quantities
• Plan purchasing schedules
• Prevent stockouts

Cost Control

Use reports to:

• Monitor item costs
• Identify cost increases
• Negotiate better prices
• Find alternative suppliers

Budget Planning

Use reports to:

• Allocate budgets by item
• Forecast purchasing needs
• Monitor budget adherence
• Adjust budgets based on trends

Exporting Item-wise Purchase Reports

You can export reports:

• Export to Excel for detailed analysis
• Export to PDF for sharing
• Create custom item purchase lists
• Share with purchasing team

Best Practices

• Review item-wise reports regularly (monthly)
• Monitor cost trends for key items
• Compare prices across suppliers
• Track purchase frequency patterns
• Use insights for inventory planning
• Identify items with unusual purchasing patterns
• Document significant cost changes
• Share reports with relevant teams

Item Purchase vs. Item Sales

Compare purchasing with sales:

• Match purchase patterns with sales
• Identify slow-moving purchased items
• Optimize purchasing based on sales
• Improve inventory turnover

Need Help?

If you have issues with Item-wise Purchase Reports:

• Ensure items are properly configured
• Verify purchase transactions are recorded correctly
• Check that item codes are consistent
• Ensure proper date ranges are selected
• Contact support if data seems incorrect

Related Articles

Learn more about:

• Purchase Summary Reports
• Supplier-wise Purchase Reports
• Purchase Trend Analysis
• Purchase by Location/Branch

Item-wise Purchase Reports are valuable tools for analyzing purchasing patterns at the product level. Regular review helps optimize inventory, control costs, and make informed purchasing decisions.