Supplier-wise Purchase Reports

Supplier-wise Purchase Reports

Supplier-wise Purchase Reports provide comprehensive insights into your purchasing relationships with suppliers, helping you analyze spending patterns, evaluate supplier performance, and optimize procurement strategies. This guide explains how to use Supplier-wise Purchase Reports in EquiBillBook.

What are Supplier-wise Purchase Reports?

Supplier-wise Purchase Reports show:

• Total purchases from each supplier
• Number of transactions per supplier
• Average purchase value per supplier
• Payment status with each supplier
• Purchase trends by supplier
• Items purchased from each supplier
• Supplier performance metrics

Why Supplier-wise Purchase Reports are Important

These reports help you:

• Track spending with each supplier
• Evaluate supplier relationships
• Identify key suppliers
• Monitor payment obligations
• Negotiate better terms
• Optimize supplier base
• Manage supplier risk

Accessing Supplier-wise Purchase Reports

To view Supplier-wise Purchase Reports:

1. Navigate to Reports → Purchase Reports
2. Select Purchase by Supplier or Supplier Purchase Report
3. Set the date range for analysis
4. Optionally filter by specific suppliers or locations
5. Generate the report

Supplier-wise Purchase Report Information

The report typically displays:

• Supplier Name: Supplier identifier
• Supplier Code: Supplier code
• Total Purchase Value: Total amount purchased
• Number of Transactions: Purchase count
• Average Purchase Value: Average per transaction
• Total Quantity: Total units purchased
• Total Paid: Amount paid to supplier
• Total Due: Outstanding amount payable
• Payment Status: Paid, unpaid, or partial
• Last Purchase Date: Most recent purchase
• Purchase Frequency: How often purchases are made

Filtering Supplier-wise Purchase Reports

You can filter reports by:

• Date Range: Analyze purchases for specific periods
• Supplier: Filter by specific suppliers
• Location/Branch: Filter by business location
• Payment Status: Paid, unpaid, or all
• Minimum Purchase Value: Show suppliers with minimum spending
• Item Category: Filter by product categories

Purchase Details by Supplier

Detailed view for each supplier shows:

• All purchase transactions with the supplier
• Purchase dates and invoice numbers
• Items purchased in each transaction
• Quantities and amounts
• Payment details and status
• Due dates and payment terms
• Location/branch information

Supplier Performance Analysis

Top Suppliers by Value

Identify key suppliers:

• Suppliers with highest purchase values
• Percentage of total purchases
• Supplier concentration analysis
• Risk assessment

Supplier Purchase Frequency

Analyze purchase patterns:

• How often you purchase from each supplier
• Regular vs. occasional suppliers
• Purchase intervals
• Relationship strength indicators

Average Purchase Value

Track average transaction sizes:

• Average purchase amount per supplier
• Compare across suppliers
• Identify opportunities for bulk purchasing
• Negotiate volume discounts

Payment Analysis by Supplier

Outstanding Payments

Monitor payment obligations:

• Total due amount per supplier
• Overdue payments
• Payment terms compliance
• Cash flow planning

Payment History

Track payment patterns:

• Payment frequency
• On-time vs. late payments
• Payment method preferences
• Payment relationship quality

Supplier Purchase Trends

Track purchasing trends:

• Increasing purchase trends
• Decreasing purchase trends
• Seasonal patterns
• Relationship evolution

Items Purchased from Each Supplier

Analyze supplier-item relationships:

• Items purchased from each supplier
• Supplier specialization
• Diversification opportunities
• Single-source risk assessment

Supplier Purchase by Location

For multi-location businesses:

• View supplier purchases by branch
• Compare supplier usage across locations
• Centralize or decentralize purchasing
• Location-specific supplier relationships

Using Supplier-wise Reports for Decision Making

Supplier Relationship Management

Use reports to:

• Identify strategic suppliers
• Evaluate supplier importance
• Strengthen key relationships
• Diversify supplier base

Negotiation Strategy

Use reports to:

• Leverage purchase volumes in negotiations
• Negotiate better prices and terms
• Request volume discounts
• Improve payment terms

Risk Management

Use reports to:

• Identify supplier concentration risks
• Diversify supplier base
• Monitor payment obligations
• Plan for supplier contingencies

Cost Optimization

Use reports to:

• Identify cost-saving opportunities
• Consolidate purchases with key suppliers
• Reduce number of suppliers (if beneficial)
• Optimize purchasing efficiency

Supplier Comparison

Compare suppliers on:

• Total purchase value
• Average purchase value
• Purchase frequency
• Payment terms
• Price competitiveness
• Service quality

Exporting Supplier-wise Purchase Reports

You can export reports:

• Export to Excel for detailed analysis
• Export to PDF for sharing
• Create supplier performance dashboards
• Share with procurement team

Best Practices

• Review supplier-wise reports regularly (monthly or quarterly)
• Monitor payment obligations
• Track supplier performance trends
• Identify opportunities for consolidation
• Maintain balanced supplier relationships
• Document supplier evaluation criteria
• Share insights with procurement team
• Use data for supplier negotiations

Supplier Concentration Analysis

Assess supplier dependency:

• Percentage of purchases from top suppliers
• Risk of over-dependence
• Diversification needs
• Strategic supplier planning

Need Help?

If you have issues with Supplier-wise Purchase Reports:

• Ensure suppliers are properly configured
• Verify purchase transactions are linked to suppliers
• Check that supplier names are consistent
• Ensure proper date ranges are selected
• Contact support if data seems incorrect

Related Articles

Learn more about:

• Purchase Summary Reports
• Item-wise Purchase Reports
• Purchase Trend Analysis
• Purchase by Location/Branch

Supplier-wise Purchase Reports are essential tools for managing supplier relationships and optimizing procurement. Regular review helps identify key suppliers, monitor performance, and make strategic purchasing decisions.