Label Format Configuration
Label format configuration allows you to customize how labels appear, what information is displayed, and how elements are arranged. Proper configuration ensures labels meet your business needs and are professional and functional.
Accessing Format Configuration
To configure label formats:
- Navigate to Items → Print Labels
- Go to Label Settings or Format Configuration
- Access format settings and options
Label Dimensions
Configure label size:
- Width: Set label width (in inches, millimeters, or centimeters)
- Height: Set label height
- Standard Sizes: Choose from common label sizes (1x1, 2x1, 4x2 inches, etc.)
- Custom Sizes: Define custom dimensions
Match dimensions to your label stock size for proper printing.
Font Size Configuration
Set font sizes for different elements:
- Branch Name Size: Font size for business location name (in pixels)
- Product Name Size: Font size for item name
- Product Variation Size: Font size for variation details
- Product Price Size: Font size for price information
- Packaging Date Size: Font size for date display
Adjust sizes based on label dimensions and readability requirements.
Field Visibility Settings
Control which fields appear on labels:
- Show Branch Name: Display or hide branch/location name
- Show Product Variation: Show variation when available (size, color, etc.)
- Show Packaging Date: Display packaging or manufacturing date
- Show Price: Include or exclude price on label
- Show Barcode: Display barcode on label
Enable only fields relevant to your labeling needs.
Layout Configuration
Configure label layout:
- Text Alignment: Left, center, or right align text
- Vertical Spacing: Space between elements
- Element Order: Arrange fields in desired sequence
- Barcode Position: Where barcode appears (top, bottom, center)
Barcode Configuration
Configure barcode settings:
- Barcode Type: Select format (Code 128, EAN-13, UPC, etc.)
- Barcode Height: Set vertical size
- Barcode Width: Set horizontal size (auto or fixed)
- Show Barcode Value: Display numbers below barcode
- Barcode Position: Where barcode appears on label
Price Display Configuration
Configure how price is displayed:
- Price Format: Ex-tax or inc-tax
- Currency Symbol: Display currency symbol
- Price Label: Text before price (e.g., "Price:", "MRP:")
- Decimal Places: Number of decimal places
Text Formatting
Configure text appearance:
- Font Family: Select font type (if customizable)
- Font Weight: Bold, normal, or light
- Text Color: Set text color (if supported)
- Line Height: Spacing between lines
Spacing and Margins
Configure spacing:
- Top Margin: Space from top edge
- Bottom Margin: Space from bottom edge
- Left Margin: Space from left edge
- Right Margin: Space from right edge
- Element Spacing: Space between label elements
Multi-Line Configuration
For long text fields:
- Line Breaks: Enable automatic line breaks
- Text Wrapping: Wrap long text to multiple lines
- Max Lines: Maximum number of lines per field
- Text Truncation: Truncate text if too long
Label Template Selection
Choose or create templates:
- Default Template: Use system default format
- Custom Templates: Create and use custom templates
- Template Switching: Switch between templates
- Template Saving: Save format as new template
Preview Configuration
Use preview to verify settings:
- Preview shows how labels will appear
- Test with sample item data
- Verify all elements are visible
- Check label dimensions
- Ensure readability
Format Presets
Common format presets:
- Retail Label: Product name, price, barcode
- Warehouse Label: SKU, barcode, minimal text
- Inventory Label: All details, comprehensive format
- Simple Label: Basic information only
Select preset or customize as needed.
Configuration Best Practices
- Keep format simple and readable
- Use appropriate font sizes for label size
- Ensure barcode is scannable
- Include only essential information
- Maintain consistency across labels
- Test format before bulk printing
- Consider printer capabilities
Format Testing
Before using format:
- Configure all settings
- Generate preview
- Test print sample label
- Verify all elements appear correctly
- Check barcode scanning
- Ensure readability
- Make adjustments if needed
Format Saving
Save configurations:
- Save format as template
- Name template clearly
- Use for future label generation
- Share templates across branches
- Backup format configurations
Format Export/Import
Some systems allow:
- Exporting format configurations
- Importing formats from files
- Sharing formats between systems
- Backing up configurations
Common Format Scenarios
Small Labels (1x1 inch):
- Minimal information
- Small font sizes
- Barcode and SKU only
Medium Labels (2x1 inch):
- Product name and price
- Barcode included
- Moderate font sizes
Large Labels (4x2 inch):
- All information included
- Larger font sizes
- Comprehensive details
Format Troubleshooting
Common issues:
- Text cut off: Adjust label dimensions or font sizes
- Elements overlapping: Increase spacing or reduce font sizes
- Barcode too small: Increase barcode size
- Poor readability: Increase font sizes or improve contrast
- Wrong dimensions: Verify label stock size matches settings
Format Maintenance
- Regularly review format effectiveness
- Update formats when requirements change
- Test formats after system updates
- Keep formats organized and documented
- Maintain consistency across formats
Advanced Configuration
Advanced options (if available):
- Custom field positioning
- Conditional field display
- Custom formatting rules
- Integration with design tools
- API-based configuration
Format Documentation
Document your formats:
- Record format settings
- Note label dimensions
- Document field visibility
- Keep format specifications
- Maintain format change history
Format Standards
Maintain standards:
- Consistent format across products
- Standard font sizes
- Uniform layout
- Consistent barcode placement
- Standard field order
Label format configuration in EquiBillBook provides flexibility to create labels that meet your specific needs. Experiment with different settings, test thoroughly, and maintain consistency for professional results.