Printing Labels

Printing Labels

Printing labels is the final step in the label generation process. EquiBillBook provides flexible printing options with preview capabilities, printer configuration, and batch printing support.

Preparing for Printing

Before printing labels:

1. Generate labels with all required items
2. Review label preview
3. Verify label format and information
4. Check printer connection and settings
5. Ensure label stock is loaded in printer

Label Preview

Always preview before printing:

• Click Preview or Generate Preview
• Review how labels will appear
• Check all information is correct
• Verify label layout and formatting
• Ensure barcodes are visible and scannable
• Check label dimensions match your label stock

Print Preview Features

The preview shows:

• Complete label layout
• All fields and information
• Barcode appearance
• Label dimensions
• How labels will be arranged on page
• Multiple labels per page (if applicable)

Printing Options

Available printing options:

• Print All Labels: Print all labels in the list
• Print Selected: Print only selected items
• Print Single Label: Print one label at a time
• Print as PDF: Save labels as PDF file
• Batch Print: Print multiple labels efficiently

Printer Selection

Choose the right printer:

• Default Printer: Use system default printer
• Label Printer: Select dedicated label printer
• Network Printer: Print to shared network printer
• PDF Printer: Save as PDF instead of printing

Printer Configuration

Configure printer settings:

• Paper Size: Match label stock size
• Paper Type: Select label paper
• Print Quality: Set resolution (draft, normal, high)
• Orientation: Portrait or landscape
• Margins: Adjust page margins
• Scale: Fit to page or actual size

Label Printer Settings

For dedicated label printers:

• Configure for label paper size
• Set appropriate print density
• Adjust speed settings
• Configure label gap settings
• Set proper label dimensions

Print Dialog

When clicking Print:

1. Print dialog opens
2. Select printer from list
3. Configure print settings
4. Set number of copies
5. Choose pages to print (if multiple pages)
6. Click Print to start printing

Print Settings

Configure in print dialog:

• Copies: Number of copies per label
• Pages: Select specific pages
• Color: Color or grayscale
• Duplex: Single or double-sided (if applicable)
• Collate: Organize printed pages

Label Stock Preparation

Before printing:

• Load correct label stock in printer
• Ensure labels match configured dimensions
• Check label alignment
• Verify sufficient label stock
• Test print on sample label first

Print Quality

For best results:

• Use high-quality label printers
• Set appropriate print resolution
• Use quality label stock
• Ensure printer is properly maintained
• Clean printer regularly
• Use appropriate print settings

Barcode Printing

When printing barcodes:

• Ensure high print quality for scanning
• Use appropriate barcode size
• Test barcode scanning after printing
• Verify barcode is not smudged
• Ensure proper contrast

Batch Printing

Print multiple labels efficiently:

• Select all items to print
• Configure print settings once
• Print all labels in one operation
• Save time and effort
• Maintain consistency

Printing Large Quantities

For bulk printing:

• Test print first with small quantity
• Verify label quality and alignment
• Ensure sufficient label stock
• Monitor printer during printing
• Check for errors or jams
• Have backup label stock ready

Print as PDF

Save labels as PDF:

• Useful for digital storage
• Print later if needed
• Share labels electronically
• Maintain digital records
• Print from different locations

Print Troubleshooting

Common printing issues:

• Printer not responding:
  • Check printer connection
  • Verify printer is powered on
  • Check printer status
  • Restart printer if needed
• Labels not aligned:
  • Adjust label alignment in printer
  • Check label stock loading
  • Verify label dimensions
  • Calibrate printer
• Poor print quality:
  • Increase print resolution
  • Clean printer heads
  • Replace ink/toner
  • Use quality label stock
• Barcode not scanning:
  • Increase barcode size
  • Improve print quality
  • Test with different scanners
  • Verify barcode format

Print Preview Tips

• Always preview before printing
• Check label dimensions match stock
• Verify all information is correct
• Ensure barcodes are visible
• Review layout and formatting
• Test with sample data

Label Alignment

Ensure proper alignment:

• Load labels straight in printer
• Adjust printer alignment settings
• Test print and adjust as needed
• Mark alignment guides if helpful
• Maintain consistent loading

Print Maintenance

• Clean printer regularly
• Replace ink/toner when needed
• Maintain printer according to manufacturer guidelines
• Keep printer drivers updated
• Store label stock properly
• Test printer periodically

Print Best Practices

• Always preview before printing
• Test print with small quantity first
• Verify label quality and alignment
• Use appropriate print settings
• Maintain printer properly
• Keep backup label stock
• Document print settings for consistency
• Test barcode scanning after printing

Printing Workflow

Recommended workflow:

1. Generate labels with all items
2. Review and verify information
3. Preview labels
4. Configure print settings
5. Test print one label
6. Verify quality and alignment
7. Print all labels
8. Test barcode scanning
9. Apply labels to products

Label Application

After printing:

• Apply labels to products carefully
• Ensure labels are properly affixed
• Verify labels are readable
• Check barcode is scannable
• Protect labels from damage

Printing labels in EquiBillBook is straightforward with proper preparation. Always preview before printing, test with small quantities, and maintain your printer for best results.