Updated January 04, 2026
Stock Aging Reports
Stock aging reports help you identify slow-moving or non-moving inventory, enabling better inventory management and cash flow optimization. This guide explains how to use stock aging reports in EquiBillBook.
What are Stock Aging Reports?
Stock aging reports show:
- How long items have been in inventory
- Items that haven't moved in a specified period
- Inventory that may be obsolete or slow-moving
- Stock value by age categories
- Helps identify items requiring attention
Why Stock Aging is Important
Stock aging helps you:
- Identify slow-moving inventory
- Prevent inventory obsolescence
- Optimize cash flow by reducing tied-up capital
- Make informed decisions about discounts or clearance
- Improve inventory turnover
- Reduce carrying costs
Accessing Stock Aging Reports
To view stock aging reports:
- Navigate to Reports → Inventory Reports
- Select Stock Aging Report or Aging Analysis
- Alternatively, go to Items → Stock Reports → Aging Report
Stock Aging Categories
Stock is typically categorized by age:
- 0-30 days: Recent stock (normal)
- 31-60 days: Moderate age (monitor)
- 61-90 days: Aging stock (attention needed)
- 91-180 days: Slow-moving (action required)
- 180+ days: Non-moving (urgent action)
Age is calculated from the date of last purchase or receipt.
Stock Aging Report Information
The report typically displays:
- Item Code: Item identifier
- Item Name: Product name
- Current Stock: Available quantity
- Stock Value: Total value of current stock
- Age Categories: Stock value by age range
- Last Purchase Date: Date of last stock receipt
- Days Since Last Purchase: Number of days since last receipt
- Last Sale Date: Date of last sale
- Days Since Last Sale: Number of days since last sale
- Location: Branch or location
Filtering Stock Aging Reports
You can filter reports by:
- Date Range: Analyze aging as of a specific date
- Item Category: Filter by item categories
- Location/Branch: View aging by location
- Age Range: Focus on specific age categories
- Item Group: Filter by brands or groups
- Stock Value: Filter by minimum stock value
Understanding Aging Metrics
Days Since Last Purchase:
- Shows how long since stock was last received
- Helps identify items not being replenished
- Useful for purchasing decisions
Days Since Last Sale:
- Shows how long since item was last sold
- Indicates demand for the item
- Helps identify slow-moving items
Stock Turnover:
- Ratio of sales to average inventory
- Higher turnover indicates faster-moving items
- Lower turnover suggests slow-moving stock
Multi-Branch Stock Aging
If you have multiple branches:
- View aging by branch or consolidated
- Compare aging across locations
- Identify branches with aging inventory
- Plan stock transfers based on aging
Using Aging Reports for Decision Making
Based on aging analysis, you can:
- Promote Slow-Moving Items: Create marketing campaigns
- Offer Discounts: Clear aging inventory
- Stop Reordering: Discontinue slow-moving items
- Transfer Stock: Move stock to locations with better demand
- Write Off: Remove obsolete inventory
- Review Pricing: Adjust prices to improve turnover
Exporting Stock Aging Reports
You can export reports:
- Export to Excel for detailed analysis
- Export to PDF for sharing
- Schedule automated aging reports
- Share with management or purchasing team
Stock Aging by Location
For items with lot tracking:
- View aging by lot number
- Identify specific lots that are aging
- Prioritize sales of older lots
- Manage expiry dates effectively
Best Practices
- Review stock aging reports regularly (monthly or quarterly)
- Set thresholds for action (e.g., 90+ days)
- Create action plans for aging inventory
- Monitor trends over time
- Compare aging across categories
- Take proactive measures for slow-moving items
- Document decisions and actions taken
- Review and adjust purchasing based on aging
Action Plans for Aging Stock
30-60 days:
- Monitor sales trends
- Review pricing strategy
- Consider promotional activities
60-90 days:
- Increase marketing efforts
- Offer discounts or promotions
- Review reorder quantities
90+ days:
- Aggressive clearance sales
- Consider discontinuing item
- Evaluate write-off options
- Review supplier relationships
Stock Aging vs. Inventory Turnover
Stock aging complements inventory turnover analysis:
- Aging: Shows how long stock has been sitting
- Turnover: Shows how often stock is sold
- Use both metrics for comprehensive analysis
- Identify items with both high aging and low turnover
Need Help?
If you have issues with stock aging reports:
- Ensure stock tracking is enabled
- Verify purchase dates are recorded correctly
- Check that opening stock dates are accurate
- Ensure proper date range is selected
- Contact support if aging calculations seem incorrect
Stock aging reports are valuable tools for inventory optimization. Regular review helps identify slow-moving inventory, enabling proactive management and improved cash flow.