Table Status (Available, Occupied, Reserved, Booked, Maintenance)

Table Status (Available, Occupied, Reserved, Booked, Maintenance)

Table status helps you track the current state of each table in real-time. Understanding and managing table statuses is essential for efficient restaurant operations. This guide explains all table statuses in EquiBillBook.

Understanding Table Statuses

Tables in EquiBillBook can have the following statuses:

• Available: Table is free and ready for booking
• Occupied: Table is currently in use by customers
• Reserved: Table is reserved for a future booking
• Booked: Table has an active booking
• Maintenance: Table is unavailable due to maintenance or repairs

Status Transitions

Tables move through different statuses during their lifecycle:

1. Available → Table is free
2. Reserved/Booked → Customer makes a booking
3. Occupied → Customers arrive and are seated
4. Available → Customers leave, table is cleaned

Available Status

When: Table is free and ready for new bookings

• Table appears in available tables list
• Can be booked by customers
• Shown in green or available color on floor plan
• Ready for immediate seating

Occupied Status

When: Customers are currently seated at the table

• Table is in active use
• Cannot be booked for new reservations
• Shown in red or occupied color on floor plan
• May have active KOT (Kitchen Order Ticket)
• Staff can update status when customers leave

Reserved Status

When: Table is reserved for a future booking

• Booking is confirmed for a future date/time
• Table is held for the reservation
• Shown in yellow or reserved color on floor plan
• Cannot be double-booked
• Automatically changes to Booked/Occupied when reservation time arrives

Booked Status

When: Table has an active booking

• Booking is confirmed for current or upcoming time
• Table is allocated to the booking
• Shown in blue or booked color on floor plan
• Customer details are linked to the booking
• Changes to Occupied when customers arrive

Maintenance Status

When: Table is unavailable due to maintenance

• Table is out of service
• Cannot be booked or used
• Shown in gray or maintenance color on floor plan
• Staff can add maintenance notes
• Can be scheduled for maintenance periods

Updating Table Status

To update a table's status:

1. Go to Restaurant Tables or Floor Plan
2. Select the table
3. Click on "Change Status" or status indicator
4. Select the new status
5. Add any notes if required
6. Save the update

Automatic Status Updates

The system automatically updates statuses when:

• Booking is created → Status changes to Reserved/Booked
• Booking time arrives → Status may change to Booked
• Customers are seated → Status changes to Occupied
• Booking is cancelled → Status changes to Available
• Maintenance is scheduled → Status changes to Maintenance

Status on Floor Plan

Table statuses are visually represented on the floor plan:

• Color-coded indicators for quick identification
• Status icons or badges on each table
• Real-time updates as statuses change
• Hover tooltips showing status details

Best Practices

• Update table status promptly when customers arrive or leave
• Use maintenance status for tables that need repairs
• Monitor status changes throughout service hours
• Train staff on proper status management
• Review status history for operational insights
• Set up automatic status updates where possible

Status Reports

You can generate reports to analyze:

• Table utilization by status
• Status change history
• Average time in each status
• Maintenance scheduling

Next Steps

After understanding table statuses, you can:

• Configure automatic status updates
• Set up status change notifications
• Generate status reports
• Optimize table management based on status data